Join us on 03.11.2017




BECOME AN ORGANISER OF AARHUS SYMPOSIUM 2017

Are you excited about Aarhus Symposium, and are you interested in becoming a member of the Organising Committee of Aarhus Symposium 2017? Now is your chance!

 

We are currently looking for dedicated students to join the most ambitious student organisation.

 

Aarhus Symposium is organised by a team of approximately 35 volunteer students, and various positions are available for 2017. We are looking to gather a diverse team where dedicated people from different study areas, semesters, and with different personal strengths come together. You can get a brief overview of the responsibilities of the groups within Aarhus Symposium just below this text.

 

Submit your application to mail@aarhus-symposium.org. Attach a short motivational letter, your CV, and other documents you find relevant, e.g. grades, references, or documents showing specific skills such as graphical expertise or proficiency in English.

 

Please note that the application deadline is November 16, 2017

The Essentials Group

The Essentials Group is in charge of the planning and execution of Aarhus Symposium’s events. The EG has a very wide range of tasks which include:

 

  • Collaborating with the Programme Group and Marketing Group to plan and execute warm-up events such as Aarhus Symposium Focus and Aarhus Symposium Challenge Launch
  • Collaborating with the Business Relations Group to secure product sponsorships
  • Arranging catering for the participants
  • Planning and defining roles for organisers during the week of Aarhus Symposium

 

To be part of the Essentials Group, creativity, a structured workflow, long-term planning, and attention to detail, are among the necessary skills members need to possess. It will be the responsibility of the EG to plan and execute a world-class event for around 800 attendees.

 

“Having spent a year as a member of the Essentials Group has been a unique journey. In one year, I have acquired hands-on experience organising a largescale, world-class event; I have met interesting and inspiring people across different studies, and I have challenged myself more than I had imagined, when I first entered Aarhus Symposium. I have grown both personally and professionally, and gained valuable experience for the future.”

Camilla Taulbæk, member of EG 2015.

The Marketing Group

The Marketing Group’s (MG) primary task is to promote the Aarhus Symposium brand. By developing marketing strategies and leveraging online communication channels, it is the responsibility of the MG to ensure that all seats for Aarhus Symposium are taken. The Marketing Group ensures a well-prepared audience by informing the students about speakers, topics, partners, and warm-up events. This is done through external communication on a strategic, as well as tactical and operational level; including the website, social media platforms, press, prints, booklet, app, video material, events, etc.

 

An important project of the Marketing Group is the collaboration with Kunde & Co to develop and use a brand strategy and a brand manual for Aarhus Symposium. The brand manual will help enhance the continuously strengthening brand position and overall strategy of Aarhus Symposium.

 

“As a member of the Marketing Group, I have indeed developed a professional and dynamic understanding of how to combine theoretical concepts and creative thinking. It has been a great pleasure for me to explore and exploit my competencies, while working in such an inspirational organisation like Aarhus Symposium.”

Tine Glahn Wernlund, member of MG 2015.

The Programme Group

The programme group (PG) is responsible for the development and creation of Aarhus Symposium’s inspiring and interesting program. The primary task of the PG is to shortlist and invite speakers from all over the world to participate in Aarhus Symposium’s events. It is the responsibility of the PG to ensure that speakers, dialogues, and debates, effectively represent the selected theme.

 

In addition to the main event, it will be the responsibility of the PG to further develop Aarhus Symposium’s warm-up events. The emphasis of this development will be on constantly improving the concepts of Aarhus Symposium Challenge, Aarhus Symposium Focus, as well as possibly developing entirely new events.

 

“Being part of the Programme Group has given me indispensable experience in teamwork, presentation skills and helped me to develop a useful professional attitude. By working with other dedicated students on several interesting tasks, I have learned much more than I expected.”
Nikolaj Hedelund, member of PG 2015.

The Business Relations Group

The Business Relations Group (BRG) is responsible for obtaining corporate sponsorships by developing inquiry material, as well as contacting and negotiating with potential corporate partners.

 

Furthermore, it is the responsibility of the BRG to meet partnership agreements, apply for funds, and raise the amount needed to make the next Aarhus Symposium a reality.

 

Each member of the BRG is primarily responsible for the communication with corporate partners. The BRG will also continuously work on internal group projects to improve workflow. By doing this, the BRG maintains the flexibility needed in order to meet the requirements of our partners in a more efficient way. This allows every member to have the great responsibility of giving partners the best possible experience with Aarhus Symposium.

 

A member of the BRG should be a team player, be goal-oriented, have good communication skills, and be an effective seller that is able to convey the value of Aarhus Symposium to potential partners. A BRG member should have an eye for detail and be able to think creatively for ways to increase the value of being an Aarhus Symposium partner. An established professional network is an advantage, but not a necessity for organisers of the BRG.

 

“As a member of Business Relations Group, my primary tasks have been to develop partner material and negotiating partnerships with some of the biggest organisations and businesses in Denmark. I have not heard of any other student jobs that gives you this much responsibility from day one.”
Kristian Asbjørn Iversen, member of BRG 2015.

University Alliances

University Alliances is responsible for promoting Aarhus Symposium outside of Aarhus. Primarily, this is accomplished in close collaboration with other student organisations or career offices rooted on the respective universities. University Alliances has strong ties to the Marketing Group, making sure promotion of Aarhus Symposium is aligned across universities and faculties.

 

An important task for the group is to attract curious and ambitious students from all universities in- and outside of Denmark to take part in Aarhus Symposium and its related activities. This includes engaging in tasks such as communications, negotiations, and relationship management.

 

University Alliances was established in the beginning of 2015 as a new initiative in the strive towards making Aarhus Symposium a national platform for dialogue between students and society’s key decision makers. However, the long-term aim for University Alliances is to develop into having a highly international outlook.

 

“As a member of this group, I feel that I am a part of taking very big steps for Aarhus Symposium and its future development. It is about more than ’just’ spreading the word outside of Aarhus; it is also about taking Aarhus Symposium to the next level as a platform for dialogue about global challenges.“

Stefanie Kerstin Krüger Petersen, Member of University Alliances 2015.

The IT Group

The IT Group’s (ITG) primary responsibility is the oversight and support of Aarhus Symposium’s IT systems. This involves managing the official website, ensuring that e-mail communication and internal file sharing is running efficiently, and providing general IT support to the various organising groups.

 

The primary focus of the ITG will be to manage the official Aarhus Symposium website; ensuring that all of the information is up-to-date, that the website functions correctly, and to seek ways to better improve the functions and design of the website.

 

To be part of the ITG, experience with web technologies like HTML/CSS, and good website management practices are a plus, but certainly not a requirement. It is also essential for ITG members to have the ability to collaborate, and communicate effectively with the other groups of the organisation.

 

“Being a member of the IT group has allowed me to make a difference in an organisation that reaches thousands of students. It was our job to not only improve and optimize our existing IT systems, but also look for opportunities to create new, and greater capabilities for the groups of Aarhus Symposium. My experience as an organizer at Aarhus Symposium refined my knowledge of IT systems and gave me experience in project management and collaborating with a team.”

Moma Vujisic, member of ITG 2015.

The Finance Group

The Finance Group (FG) manages the finances of the organisation and is responsible for producing the annual report.

 

The FG draws up the budget for the organisation, which is done in close collaboration with each of the groups within the organisation, to ensure that the budget is as comprehensive as possible. It is important for the FG to have a good overview of all the organising groups’ individual budgets, so that they do not encounter unexpected expenses.

 

All of the expenses that Aarhus Symposium incurs during the year have to be approved first by the Steering Committee and then by the FG. The FG handles all approved expenses and makes sure that they are paid on time. The FG also keeps track of payments from partners and ensures that they are paid as agreed. The FG does all the accounting for the organisation and produces the annual report in close collaboration with our auditing partner, Deloitte. Members of the FG gain strong expertise in the Danish accounting rules concerning VAT (Moms), as different expenses have different VAT rules. The FG also produces and reports the VAT financials to the Danish tax authority (SKAT).

 

The FG reports cash flows and financial status to the Steering Committee and the Executive Board on a monthly basis.

 

 

“As a member of the 2015 Finance Group I have gained extensive hands on experience with every part of the accounting process. From preparing the budget to the production and publishing of our annual report. I have learned how to act in a professional environment, and how to provide our different groups and outside stakeholders with timely information in order for them to make the right business decisions.”
Lars Hansen, member of FG 2015.

Support Crew

The Support Crew is an ideal way of joining Aarhus Symposium if you are unsure which groups appeal to you the most. Being a member of our Support Crew, you will be exposed to the different groups through intergroup projects in the beginning of the year. In this way you will gain insights in the work of each group that can help you realise where your strongest potential lies. After a few months you will be able to join a group that interests you.

 

As one of its main responsibilities, the Support Crew analyses feedback from participants at Aarhus Symposium. The Support Crew is in charge of discussing suggestions for improvements with each group. Thus, the Support Crew plays a vital part in helping Aarhus Symposium rethink itself year after year.