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The Groups of Aarhus Symposium

The Steering Committee

The Steering Committee is responsible for the overall planning and execution of Aarhus Symposium. This includes a wide range of tasks such as choosing the organisers for a given year, facilitating intergroup collaboration, developing the culture of the organisation, communicating with external supporting organisations, and reporting monthly to the Executive Board.

Each year, the Steering Committee finds a team of organisers by posting openings for various positions in the organisation, having interviews with applicants, and setting up the overall organisational structure. This also includes making adjustments to best reflect the challenges the groups will confront in their everyday work. The Steering Committee’s primary objective is to create a strong organisation for the years to come.

In a project-orientated organisation such as Aarhus Symposium, it is of the utmost importance that all groups work together and communicate effectively. It is the Steering Committee’s responsibility to provide a platform where communication flows as smoothly as possible.

The Steering Committee maintains the culture of professionalism and feedback from year to year. It is the responsibility of the Steering Committee to encourage feedback within and across groups so that the organisers develop and learn as much as possible from their work with Aarhus Symposium. The groups cooperate closely with the members of the Steering Committee to ensure high levels of feedback and quality of work.

Any communication and agreements that are beyond the normal scope of partnerships must involve the Steering Committee in order to ensure the sustainability of the organisation.

The Finance Group

The Finance Group (FG) manages the finances of the organisation and is responsible for producing the annual report. The group’s responsibilities include drawing up the budget for the organisation, handling all payments to and from the organisation, and doing all the accounting.

Through their work, members of the FG gain strong expertise in the Danish accounting rules concerning VAT (Moms), as different expenses have different VAT rules. The FG also produces and reports the VAT financials to the Danish tax authority (SKAT).

In producing the annual report, the FG works closely together with Deloitte; one of the world’s largest accounting firms and the auditing partner of Aarhus Symposium.

 

“As a member of the 2015 Finance Group, I have gained extensive hands on experience with every part of the accounting process. From preparing the budget to the production and publishing of our annual report. I have learned how to act in a professional environment, and how to provide our different groups and outside stakeholders with timely information in order for them to make the right business decisions.”
Lars Hansen, member of FG 2016.

 

“As a member of the Finance Group, I have gained a valuable insight into how to support the different groups by eliminating, mitigating, and managing financial risks. I have understood the importance of providing the right information at the right time. In addition, I believe that real life experience of how to produce an annual report is of utmost importance in any business career.”
Johan Stax Jakobsen, member of FG 2014.

The Business Relations Group

The Business Relations Group (BRG) is responsible for obtaining the funding for Aarhus Symposium through corporate partnerships and sponsorships. The BRG does so by negotiating with potential corporate partners to establish lasting relations, after which the group ensures the execution of the agreements.

To give partners the best possible experience with Aarhus Symposium, the BRG is structured to work both flexibly and efficiently. This is achieved by delegating much responsibility to each member of the group so that each member manages relations with corporate partners. This constellation furthermore allows the organisation to maintain a trustworthy dialogue and efficient communication with its partners.

 

Being a member of the Business Relations Group, I had the responsibility of negotiating partnerships with some of the biggest companies in Denmark and securing funds from foundations. It has been a great opportunity to develop the skills required to establish valuable partnerships and events that, above all, challenge and inspire the students.
Anders Laden Thomsen, member of BRG 2016.

 

“As a member of Business Relations Group, my primary tasks have been to develop partner material and negotiating partnerships with some of the biggest organisations and businesses in Denmark. I have not heard of any other student jobs that gives you this much responsibility from day one.”
Kristian Asbjørn Iversen, member of BRG 2015.

University Alliances

University Alliances (UA) is responsible for promoting Aarhus Symposium among curious and ambitious students outside Aarhus University. This is primarily accomplished through close collaboration with other student organisations or career offices rooted on the respective universities. Consequently, the work of UA includes tasks such as marketing communication, negotiations, and relationship management.

UA was established in the beginning of 2015 as a new initiative in the strive towards making Aarhus Symposium a national platform for dialogue between students and society’s key decision makers. However, the long-term objective for UA is to develop a highly international outlook.

 

“As a member of University Alliances, I have been at the forefront of shaping the future direction of Aarhus Symposium. This entailed the opportunity to not only develop the strategy for attracting the brightest students in Denmark, but also to execute on the initiatives needed to make it happen.”
Rasmus Yang Bjelke, member of UA 2016.

 

“As a member of this group, I feel that I am a part of taking very big steps for Aarhus Symposium and its future development. It is about more than ’just’ spreading the word outside of Aarhus; it is also about taking Aarhus Symposium to the next level as a platform for dialogue about global challenges.“
Stefanie Kerstin Krüger Petersen, member of University Alliances 2015.

The Essentials Group


The Essentials Group (EG) is in charge of planning and executing the events of Aarhus Symposium. This includes a wide range of tasks; from creating the master plans and designing the set-up to securing product sponsorships and delicious catering.

Through its work, the EG seeks to generate as much value for the participating students as possible while ensuring a well-structured execution of the events. In doing so, the EG works in close collaboration with the other groups of Aarhus Symposium, and the group ties the work of the entire organisation into the final product, Aarhus Symposium.

 

“My experience as a member of the Essentials Group has both expanded and advanced my competencies with regards to planning and project management. In short, the group and I made sure everything ran smoothly at the events, and it has been both perfectly terrifying and a great pleasure to be trusted with such responsibility.”
Mette Mærsk Clausen, Member of EG 2016.

 

“Having spent a year as a member of the Essentials Group has been a unique journey. In one year, I have acquired hands-on experience organising a large-scale, world-class event. I have met interesting and inspiring people across different studies, and I have challenged myself more than I had imagined, when I first entered Aarhus Symposium. I have grown both personally and professionally, and I have gained valuable experience for the future.”
Camilla Taulbæk, member of EG 2015.

The Programme Group

The Programme Group (PG) is responsible for developing the engaging and inspirational programmes of Aarhus Symposium and Aarhus Symposium Focus. Moreover, the PG works together with the speakers who participate in Aarhus Symposium Challenge to design the topics of their challenges.

The primary task of the PG is to shortlist and invite speakers from all over the world to participate in Aarhus Symposium and Aarhus Symposium Focus. At the same time, the PG carefully chooses the themes that are to be explored at the events, and the group ensures that the speakers, dialogues, and debates effectively represent the selected themes.

 

“As member of the Programme Group, I became part of an ambitious and dedicated student environment which allowed me to strengthen my professional writing and communication skills. On a personal level, my time in Aarhus Symposium has provided me with valuable insights on how and under which conditions I perform the best.”
Sara Wøllekær, member of PG 2016.

 

“Being part of the Programme Group has given me indispensable experience in teamwork, presentation skills, and helped me to develop a useful professional attitude. By working with other dedicated students on several interesting tasks, I have learned much more than I expected.”
Nikolaj Hedelund, member of PG 2015.

The Marketing Group

The Marketing Group’s (MG) primary task is to promote the Aarhus Symposium brand. To do so, the MG uses a wide range of online communication channels and offline initiatives, shedding light on both the events, speakers, topics, and partners. Hereby, the MG is key to ensuring a well-prepared audience before the events as well as media coverage afterwards.

The MG develops thorough marketing strategies in collaboration with Kunde & Co; one of Northern Europe’s largest marketing and branding agencies. These strategies function as the guidelines for all external communication on the operational level; including the website, social media, press, prints, video material, etc.

 

As a member of the Marketing Group, I have constantly been pushed out of my comfort zone while gaining knowledge and hands-on experience that I could not have gained by reading a textbook. This has made me more self-reliant, and I have advanced my people skills, hereby preparing me for future opportunities and challenges.”
Louise Kapper, member of MG 2016

 

 “As a member of the Marketing Group, I have indeed developed a professional and dynamic understanding of how to combine theoretical concepts and creative thinking. It has been a great pleasure for me to explore and strengthen my competencies, while working in such an inspirational organisation like Aarhus Symposium.”
Tine Glahn Wernlund, member of MG 2015.

The IT Group

The IT Group’s (ITG) primary responsibility is to oversee and support the IT systems of Aarhus Symposium. This involves managing the official website, ensuring that e-mail communication and internal file sharing is running efficiently, and providing general IT support to the various organising groups. In this way, the ITG plays a critical supporting role, and the group is consequently closely connected to the other groups of the organisation.

The group strives to find new ways to improve the functions and design of the website, and it constantly seeks innovative opportunities to expand the technological scope of the organisation.

The group operates using web technologies like HTML and CSS.

 

“Being a member of the IT group has allowed me to make a difference in an organisation that reaches thousands of students. It was our job to not only improve and optimize our existing IT systems, but also look for opportunities to create new and greater capabilities for the groups of Aarhus Symposium. My experience as an organizer at Aarhus Symposium refined my knowledge of IT systems and gave me experience in project management and collaborating with a team.”

Moma Vujisic, member of ITG 2016.