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The Groups of Aarhus Symposium

The Steering Committee

The Steering Committee is responsible for the overall planning and execution of Aarhus Symposium. This includes a wide range of tasks such as choosing the organisers for a given year, facilitating intergroup collaboration, developing the culture of the organisation, communicating with external supporting organisations, and reporting monthly to the Executive Board.

Each year, the Steering Committee finds a team of organisers by posting openings for various positions in the organisation, having interviews with applicants, and setting up the overall organisational structure. This also includes making adjustments to best reflect the challenges the groups will confront in their everyday work. The Steering Committee’s primary objective is to create a strong organisation for the years to come.

In a project-orientated organisation such as Aarhus Symposium, it is of the utmost importance that all groups work together and communicate effectively. It is the Steering Committee’s responsibility to provide a platform where communication flows as smoothly as possible.

The Steering Committee maintains the culture of professionalism and feedback from year to year. It is the responsibility of the Steering Committee to encourage feedback within and across groups so that the organisers develop and learn as much as possible from their work with Aarhus Symposium. The groups cooperate closely with the members of the Steering Committee to ensure high levels of feedback and quality of work.

Any communication and agreements that are beyond the normal scope of partnerships must involve the Steering Committee in order to ensure the sustainability of the organisation.

The Finance Group

The Finance Group (FG) manages the finances of the organisation and is responsible for producing the annual report. The group’s responsibilities include drawing up the budget for the organisation, handling all payments to and from the organisation, and doing all the accounting.

Through their work, members of the FG gain strong expertise in the Danish accounting rules concerning VAT (Moms), as different expenses have different VAT rules. The FG also produces and reports the VAT financials to the Danish tax authority (SKAT).

In producing the annual report, the FG works closely together with Deloitte; one of the world’s largest accounting firms and the auditing partner of Aarhus Symposium.

 

Niels Mertz Poulsen, Finance Group 2016-2017

“As a member of the Finance Group (FG), I have gained strong insights and developed valuable collaboration skills in regards to the accounting aspects of a professional organisation. Being a part of the FG has increased my competences in several areas, ranging from creating and presenting budgets to a getting a stronger grip of the Danish VAT rules. Finally, being part of the Finance Group has taught me the importance of simplifying complicated material through the cross-group work that the job offers.”

The Business Relations Group

The Business Relations Group (BRG) is responsible for obtaining the funding for Aarhus Symposium through corporate partnerships and sponsorships. The BRG does so by negotiating with potential corporate partners to establish lasting relations, after which the group ensures the execution of the agreements.

To give partners the best possible experience with Aarhus Symposium, the BRG is structured to work both flexibly and efficiently. This is achieved by delegating much responsibility to each member of the group so that each member manages relations with corporate partners. This constellation furthermore allows the organisation to maintain a trustworthy dialogue and efficient communication with its partners.

 

Kasper Tuborgh, Business Relations Group 2016-2017
“As a member of Business Relations Group (BRG), I have had the opportunity to negotiate partnerships and establish relations with some of the biggest organisations in Denmark. Later, my position as Head of BRG allowed me to improve my skills within project management. My time with Aarhus Symposium has been nothing but positive, and it has provided me with a large network – not only a professional one, but also on a personal level. Last but not least, being a part of the organisation has provided me with friendships that will last a lifetime.”

University Alliances

University Alliances (UA) is responsible for promoting Aarhus Symposium among curious and ambitious students outside Aarhus University. This is primarily accomplished through close collaboration with other student organisations or career offices rooted on the respective universities. Consequently, the work of UA includes tasks such as marketing communication, negotiations, and relationship management.

UA was established in the beginning of 2015 as a new initiative in the strive towards making Aarhus Symposium a national platform for dialogue between students and society’s key decision makers. However, the long-term objective for UA is to develop a highly international outlook.

 

Mads Meinertz Carlslund, University Alliances Group 2017
“From the very first day in the University Alliances Group, I got the opportunity to influence the scope of Aarhus Symposium’s geographic expansion. Among other things, this lead to analysing and identifying new target groups, developing tailored marketing campaigns, and travelling around the country hosting promotional happenings.”

The Essentials Group


The Essentials Group (EG) is in charge of planning and executing the events of Aarhus Symposium. This includes a wide range of tasks; from creating the master plans and designing the set-up to securing product sponsorships and delicious catering.

Through its work, the EG seeks to generate as much value for the participating students as possible while ensuring a well-structured execution of the events. In doing so, the EG works in close collaboration with the other groups of Aarhus Symposium, and the group ties the work of the entire organisation into the final product, Aarhus Symposium.

 

Mai Merrild, Essentials Group 2017

“Being a part of the Essentials Group, I was, among other things, in charge of the execution of the world-class events of Aarhus Symposium. My year in the Essentials Group has been a fantastic, instructive journey, and I have gained a lot of experience working side by side with other ambitious and dedicated students. I have indeed been challenged in a way that would not have been possible elsewhere.”

The Programme Group

The Programme Group (PG) is responsible for developing the engaging and inspirational programmes of Aarhus Symposium and Aarhus Symposium Focus. Moreover, the PG works together with the speakers who participate in Aarhus Symposium Challenge to design the topics of their challenges.

The primary task of the PG is to shortlist and invite speakers from all over the world to participate in Aarhus Symposium and Aarhus Symposium Focus. At the same time, the PG carefully chooses the themes that are to be explored at the events, and the group ensures that the speakers, dialogues, and debates effectively represent the selected themes.

 

Mai Gøtzsche, Programme Group 2017
“Being a member of the Programme Group has expanded and advanced my competences in regards to teamwork, presentation skills, and professional communication. Working with a group of ambitious students has allowed me to push my boundaries and gain invaluable experience that I most certainly am going to use in my future work life.“

The Marketing Group

The Marketing Group’s (MG) primary task is to promote the Aarhus Symposium brand. To do so, the MG uses a wide range of online communication channels and offline initiatives, shedding light on both the events, speakers, topics, and partners. Hereby, the MG is key to ensuring a well-prepared audience before the events as well as media coverage afterwards.

The MG develops thorough marketing strategies in collaboration with Kunde & Co; one of Northern Europe’s largest marketing and branding agencies. These strategies function as the guidelines for all external communication on the operational level; including the website, social media, press, prints, video material, etc.

 

Lucia Talia Schandorff, Marketing Group 2016-2017

As a part of the Marketing Group, I have gained a greater understanding of how marketing concepts can be applied in the real world. While working in the inspirational environment of the organisation, I have had the chance to challenge traditional thinking and to expand my competences within the many aspects of external communication.”

The IT Group

The IT Group’s (ITG) primary responsibility is to oversee and support the IT systems of Aarhus Symposium. This involves managing the official website, ensuring that e-mail communication and internal file sharing is running efficiently, and providing general IT support to the various organising groups. In this way, the ITG plays a critical supporting role, and the group is consequently closely connected to the other groups of the organisation.

The group strives to find new ways to improve the functions and design of the website, and it constantly seeks innovative opportunities to expand the technological scope of the organisation.

The group operates using web technologies like HTML and CSS.

 

Jeppe Borg Kristensen, IT Group 2017
“Being a part of the IT Group has provided me with the possibility of influencing an organisation that reaches thousands of students. Our main purpose of the IT Group is to ensure stability and continuous improvement of the IT systems while searching for new ways to enhance both our internal and external communication. During my time as an organiser, I have gained experience in coordinating projects and collaborating with teams that consist of very ambitious students.”