Do you want to develop your skills and gain invaluable practical experience? We are now hiring dedicated and ambitious students for the Organising Committee of Aarhus Symposium 2018.
The Organising Committee of Aarhus Symposium is a diverse group of approximately 35 volunteer students from different study areas, semesters, and backgrounds. What we all have in common, however, is a desire to push Aarhus Symposium to reach new heights every year. The Organising Committee consists of seven groups with different primary responsibilities, which you can read about below.
Are you interested? Then submit your application to email@example.com, containing a short motivational letter and your CV (maximum one page each).
If you want to apply for one or more specific groups, make sure to indicate this in the subject line of your email. You can also apply for the Support Crew and get to know the organisation before choosing a group.
The deadline for applying is Sunday, November 19. Qualified applicants will be invited for an interview in the following weeks.
The Essentials Group is in charge of the planning and execution of Aarhus Symposium’s events. The EG has a very wide range of tasks which include:
• Collaborating with the Programme Group and Marketing Group to plan and execute Aarhus Symposium and Aarhus Symposium Focus
• Collaborating with the Business Relations Group to secure product sponsorships
• Arranging catering for the participants at Aarhus Symposium and Aarhus Symposium Focus
• Planning and defining roles for organisers during the week of Aarhus Symposium
To be part of the Essentials Group, creativity, a structured workflow, long-term planning, and attention to detail, are among the necessary skills members need to possess. It will be the responsibility of the EG to plan and execute a world-class event for around 650 participants.
The Marketing Group’s (MG) primary task is to promote the Aarhus Symposium brand. By developing marketing strategies and leveraging online communication channels, it is the responsibility of the MG to ensure that all seats for Aarhus Symposium are taken.
The Marketing Group ensures a well-prepared audience by informing the students about speakers, topics, partners, and practicalities. This is done through external communication on a strategic, as well as tactical and operational level; including the website, social media platforms, press, prints, booklet, app, video material, events, etc.
It is vital that members of the Marketing Group dare to think outside the box, execute on ideas, and see possibilities rather than limitations. The MG requires talent for coordination, as the work within the MG requires input from all groups.
The Programme Group (PG) is responsible for the development and creation of Aarhus Symposium’s inspiring and interesting programme. The primary task of the PG is to shortlist and invite speakers from all over the world to participate in Aarhus Symposium’s events. It is the responsibility of the PG to ensure that speakers, dialogues, and debates, effectively represent the selected theme.
From the format of the sessions at Aarhus Symposium and Aarhus Symposium Focus to the topics of Aarhus Symposium Challenge, the PG must also further develop the core concepts of Aarhus Symposium to ensure the best possible circumstances for interaction between leaders of today and tomorrow.
Being a member of the Programme Group requires the creativity, determination and passion to develop the content of Aarhus Symposium’s concepts as well as great communication skills when coordinating with speakers throughout the year.
The Business Relations Group (BRG) is responsible for obtaining corporate sponsorships by developing inquiry material, as well as contacting and negotiating with potential corporate partners. Furthermore, it is the responsibility of the BRG to meet partnership agreements, apply for funds, and raise the amount needed to make the next Aarhus Symposium a reality.
Each member of the BRG is primarily responsible for the communication with corporate partners. The BRG will also continuously work on internal group projects to improve workflow. By doing this, the BRG maintains the flexibility needed in order to meet the requirements of our partners in a more efficient way. This allows every member to have the great responsibility of giving partners the best possible experience with Aarhus Symposium.
A member of the BRG should be a team player, be goal-oriented, have good communication skills, and be an effective seller that is able to convey the value of Aarhus Symposium to potential partners. A BRG member should have an eye for detail and be able to think creatively for ways to increase the value of being an Aarhus Symposium partner.
The University Alliances Group (UAG) is responsible for promoting Aarhus Symposium outside of Aarhus. Primarily, this is accomplished in close collaboration with other student organisations or career offices rooted on the respective universities. The UAG has strong ties to the Marketing Group, making sure promotion of Aarhus Symposium is aligned across universities and faculties.
An important task for the group is to attract curious and ambitious students from all universities Danish universities to take part in Aarhus Symposium and its related activities. Since 2016, the UAG has been responsible for the annual Challenge Tour, during which organisers of Aarhus Symposium tour Danish universities to promote Aarhus Symposium Challenge.
Members of the University Alliances Group must manage relationships with many different student organisations and should therefore be outgoing and possess the necessary skills within communication and negotiations.
The IT Group’s (ITG) primary responsibility is the oversight and support of Aarhus Symposium’s IT systems. This involves managing the official website, ensuring that internal communication and file sharing is running efficiently, and providing general IT support to the various organising groups.
The primary focus of the ITG will be to manage the official Aarhus Symposium website; ensuring that all of the information is up-to-date, that the website functions correctly, and to seek ways to better improve the functions and design of the website. This is done in close collaboration with the Marketing Group.
Additionally, the ITG is responsible for improving internal processes through the use of IT as well as the development of web-based solutions for Aarhus Symposium’s concepts such as the Challenge Toolbox.
To be part of the ITG, the primary requirement is an interest for working with and developing IT-solutions. While experience with web technologies like HTML/CSS, and good website management practices are a plus, members have ample opportunity to develop this experience through their work for Aarhus Symposium. It is also essential for ITG members to have the ability to collaborate and communicate effectively with the rest of the organisation.
The Finance Group (FG) manages the finances of the organisation and is responsible for producing the annual report as well as reporting cash flows and financial status to the Steering Committee and the Executive Board on a monthly basis.
The FG draws up the budget for the organisation, which is done in close collaboration with each of the groups within the organisation, to ensure that the budget is as comprehensive as possible. It is important for the FG to have a good overview of all the organising groups’ individual budgets, so that they do not encounter unexpected expenses.
All of the expenses that Aarhus Symposium incurs during the year have to be approved first by the Steering Committee and then by the FG. The FG handles all approved expenses and makes sure that they are paid on time. The FG also keeps track of payments from partners and ensures that they are paid as agreed. The FG does all the accounting for the organisation and produces the annual report in close collaboration with our auditing partner, Deloitte. Members of the FG gain strong expertise in the Danish accounting rules concerning VAT (Moms), as different expenses have different VAT rules. The FG also produces and reports the VAT financials to the Danish tax authority (SKAT).
Members of the FG should be structured, attentive to detail, and able to communicate effectively with the rest of the organisers, as much of the Finance Group’s work is done in close collaboration with the other groups.
The Support Crew is an ideal way of joining Aarhus Symposium if you are unsure which group appeal to you the most. As a member of our Support Crew, you will be assigned to a primary group while also working with the other members of the Support Crew and attending meetings with different groups. In this way, you will gain insights in the work of each group that can help you realise where your strongest potential lies. After a few months, you will permanently join a group which interests you.
As one of its main responsibilities, the Support Crew analyses feedback from participants at Aarhus Symposium. The Support Crew is in charge of discussing suggestions for improvements with each group as well as representing the voice of past participants throughout the year. Thus, the Support Crew plays a vital part in helping Aarhus Symposium rethink itself year after year.